Calls for Minisymposia, Contributed Talks and Others

Call for Minisymposia

What is a Minisymposium

A minisymposium is composed of one or a few sessions (up to three sessions) of coordinated presentations on a single topic of interest and importance in industrial and applied mathematics. Each session within a minisymposium should include four presentations in two hours. Each speaker should be allotted 25 minutes for their presentation, with an additional 5 minutes for discussion.

An “industrial minisymposium” is a form of a minisymposium whose main objective is to visualize the current situation/state of industrial mathematics transfer around the world through the presentation of successful real-world collaborations with industry. The structure of an industrial minisymposium is the same as that of a standard minisymposium. For details, see the section “Industrial Minisymposia”.

Prospective minisymposium organizers are asked to submit a proposal consisting of a title, a description (not to exceed 100 words), and a list of speakers and titles of their presentations, using the online submission form at the ICIAM 2023 webpage: https://iciam2023.org

The Local Scientific Program Committee will referee all minisymposium proposals. Upon acceptance of the proposal, each minisymposium speaker will be asked to submit a 75-word abstract.

To ensure balance, ICIAM 2023 prefers that a single individual not be the organizer of more than one minisymposium. In addition, ICIAM 2023 discourages minisymposia in which most of the speakers come from the same organization or if all co-authors on the papers being presented in a minisymposium are from the same organization.

Important Dates

All deadlines are at midnight AoE (Anywhere on Earth).

  • Submissions open on April 1, 2022
  • Closing date for submissions of proposals: December 23, 2022
  • Acceptance notification for proposals: within one month after submission of each proposal
  • Closing date for submissions of abstracts from speakers: March 15, 2023
  • Registration fees for speakers are due on July 20, 2023 (Speakers who have not registered at that date will have their talks removed from the program.)

The schedule of minisymposia is planned to be made available from May – June, 2023.

Important Notices

  1. Limitation of the number of talks by each participant: Each participant is limited to presenting at most one talk during the congress (ICIAM 2023), including talks in contributed talks, this is in order to provide the opportunity for everyone to present their research. Note that talks in industrial minisymposia and industrial contributed talks as well as invited talks are excluded from this limitation. If you are invited to speak in more than one minisymposium, we suggest you use the opportunity to nominate a colleague or student to speak about your work.
  2. Conference format: In principle, ICIAM 2023 will be held in a hybrid conference format, i.e., a session in a minisymposium may mix on-site and online talks. If the situation demands, we will switch the conference format to an online format. Even if that is the case, ICIAM 2023 will not reimburse any expenses including travel expenses and hotel charges of participants.
  3. Registration fee refunds: See “Cancellation and Refund Policy”.
  4. No exemption from payment of registration fee: ICIAM 2023 will not be able to waive the registration fee for minisymposium organizers and speakers, or reimburse their expenses. Therefore, minisymposium organizers should make no financial commitments on behalf of ICIAM 2023 when organizing their minisymposium.

Organizing a Minisymposium

Those interested in organizing a minisymposium should submit a proposal to the Local Scientific Program Committee by no later than the due date. Organizers will select the topics to be addressed, obtain speakers for those topics, decide with each speaker on the title of his/her presentation, and provide other information as needed. Organizers are especially encouraged to include speakers from more than one country and from underrepresented groups, including women and minorities, whenever appropriate.

A minisymposium may have up to four organizers, who can also be speakers, and chair the sessions. In conducting the minisymposium, one of the session organizers should provide an overview of the minisymposium, introduce the speakers, and provide an opportunity for discussion among the speakers and the audience.

Prospective minisymposium organizers should seriously consider the following recommendations when selecting speakers in a minisymposium:

  • Speakers should be selected primarily for their current contributions to the topic area.
  • Speakers should be as representative of researchers in the area as is practical.
  • Minisymposium organizers should select the first speaker who can provide an overview of the topic area, put the whole area in perspective, particularly regarding applications, and suggest new venues for sustainable research and applications. It is recommended that one of the minisymposium organizers becomes the first speaker.

Guidelines for Preparing a Minisymposium Proposal

Only one of the minisymposium organizers will be the contact person with the organization. The contact person should fill out the online submission form and provide the following information:

Contact person: Provide full name, title, affiliation, address, and e-mail address. All correspondence regarding the minisymposium will be sent to the e-mail address of the contact person.

A minisymposium can have up to four organizers. When filling out the online submission form, please assign a contact person.

Title of the minisymposium: Describe the subject of your minisymposium as accurately and specifically as possible in no more than ten words.

Abstract: Describe your minisymposium in no more than 100 words. The summary should be written to attract those who specifically work on your topic as well as those who work in related areas. It is suggested that you explain the problem area to be addressed by the speakers and why it is important in significant applications; identify current directions of research and methods being developed to solve problems, including their advantages and shortcomings; and describe the scope of your minisymposium.

Speakers: Provide full name, affiliation, country, and e-mail address of each speaker and the title of their presentation.

For industrial minisymposia: Provide at most three key words. One IMA option must be selected. At most two items in the list of Economic Activities and/or Societal Challenges may be selected.

Industrial Minisymposia

As mentioned above, an industrial minisymposium is a form of a minisymposium. The term ‘industry’ is used, in a broad sense to denote all kinds of business and commercial firms with economic activity and non-profit R&D organizations with activities outside the realm of education and academic research (including financial institutions, public administrations, and hospitals). The participation of speakers from industrial fields is encouraged.

Industrial minisymposia will be structured in accordance with “Economic Activities of Industrial or Business Interest” and “Societal Challenges”. In addition, the proposals should focus on one (and only one) of the following Industrial Mathematics Aspects (IMA):

  • IMA-1. Success stories developed under memorandum of understanding, contract, or competitive projects with industrial support.
  • IMA-2. Case studies including initiatives such as study groups with industry, modelling weeks, industry days, master thesis, PhD thesis, etc.
  • IMA-3. Education.
  • IMA-4. Worldwide infrastructures to promote collaborations between industry and academia.
  • IMA-5. Other

Economic Activities of Industrial or Business Interest

  • EA-1. Agriculture and Fishing
  • EA-2. Biomedicine and Health Care
  • EA-3. Construction
  • EA-4. Chemical and Pharmaceutical Industry
  • EA-5. Economy and Finance
  • EA-6. Electronics
  • EA-7. Energy and Environment
  • EA-8. Food
  • EA-9. Information and Communication Technology
  • EA-10. Logistics and Transport
  • EA-11. Materials
  • EA-12. Mechanics and Mechatronics
  • EA-13. Public Administration and Defense
  • EA-14. Service Management
  • EA-15. Textiles, Clothing and Footwear
  • EA-16. Other

Societal Challenges

  • SC-1. Health, demographic change and well-being
  • SC-2. Food security, sustainable agriculture and forestry, marine and maritime and inland water research, and the Bioeconomy
  • SC-3. Secure, clean and efficient energy
  • SC-4. Climate action, environment, resource efficiency and raw materials
  • SC-5. A changing world ‐ inclusive, innovative and reflective societies
  • SC-6. Secure societies – protecting freedom and security
  • SC-7. Other

Call for Contributed Talks

What is a Contributed Talk

Contributed talks in lecture format are invited in all areas consistent with the congress themes covering topics in industrial and applied mathematics. A contributed talk is a 15-minute oral presentation, with additional 5 minutes for discussion. Those intending to participate in a contributed talk at ICIAM 2023 must submit the title of their presentation, together with a brief abstract (not to exceed 75 words), using the online submission form at the ICIAM 2023 webpage: https://iciam2023.org

An “industrial contributed talk” is a form of a contributed talk whose main objective is to visualize the current situation/state of industrial mathematics transfer around the world through the presentation of successful real-world collaborations with industry. For details, see the section “Industrial Minisymposia”.

The Local Scientific Program Committee will referee all submitted abstracts of presentations. Accepted presentations will be grouped into two-hour sessions based on their subjects.

Important Notices

  1. Limitation of the number of talks by each participant: Each participant is limited to presenting at most one talk during the congress (ICIAM 2023), including talks in minisymposia. This is in order to provide the opportunity for everyone to present their research. Note that talks in industrial minisymposia and industrial contributed talks as well as invited talks are excluded from this limitation.
  2. Conference format: In principle, ICIAM 2023 will be held in a hybrid conference format. If the situation demands, we will switch the conference format to an online format. Even if that is the case, ICIAM 2023 will not reimburse any expense including travel expenses and hotel charges of participants.
  3. Registration fee refunds: See “Cancellation and Refund Policy”.

Important Dates

All deadlines are at midnight AoE (Anywhere on Earth).

  • Submissions open on: April 15, 2022
  • Closing date for submissions: December 23, 2022
  • Notification of decisions: within two months after submission of each proposal
  • Registration fees for speakers are due on July 20, 2023 (speakers who have not registered by that date will have their talks removed from the program.)

Industrial Contributed Talks

As mentioned above, an “industrial contributed talk” is a form of a contributed talk. The term ‘industry’ is used in a broad sense to denote all kinds of business and commercial firms with economic activity and non-profit R&D organizations with activities outside the realm of education and academic research (including financial institutions, public administrations, and hospitals).

Industrial contributed talks will be structured in accordance with “Economic Activities of Industrial or Business Interest” and “Societal Challenges”. In addition, the proposals should focus on one (and only one) of the following Industrial Mathematics Aspects (IMA):

  • IMA-1. Success stories developed under memorandum of understanding, contract, or competitive projects with industrial support.
  • IMA-2. Case studies including initiatives such as study groups with industry, Modelling Weeks, Industry Days, master thesis, PhD thesis, etc.
  • IMA-3. Education.
  • IMA-4. Worldwide infrastructures to promote collaborations between industry and academia.
  • IMA-5. Other

Economic Activities of Industrial or Business Interest

  • EA-1. Agriculture and Fishing
  • EA-2. Biomedicine and Health Care
  • EA-3. Construction
  • EA-4. Chemical and Pharmaceutical Industry
  • EA-5. Economy and Finance
  • EA-6. Electronics
  • EA-7. Energy and Environment
  • EA-8. Food
  • EA-9. Information and Communication Technology
  • EA-10. Logistics and Transport
  • EA-11. Materials
  • EA-12. Mechanics and Mechatronics
  • EA-13. Public Administration and Defense
  • EA-14. Service Management
  • EA-15. Textiles, Clothing and Footwear
  • EA-16. Other

Societal Challenges

  • SC-1. Health, demographic change and wellbeing
  • SC-2. Food security, sustainable agriculture and forestry, marine and maritime and inland water research, and the Bioeconomy
  • SC-3. Secure, clean and efficient energy
  • SC-4. Climate action, environment, resource efficiency and raw materials
  • SC-5. A changing world ‐ inclusive, innovative and reflective societies
  • SC-6. Secure societies – protecting freedom and security
  • SC-7. Other

Call for Embedded Meeting

The organizers of the ICIAM 2023 Tokyo Congress are pleased to launch the call for proposals of embedded meetings. Embedded meetings are those held during the week of the ICIAM Congress and which share resources with the main ICIAM Congress. Participants of an embedded meeting are required to register as ICIAM 2023 participants, and the program of an embedded meeting will be organized as an ICIAM 2023 session.

If you are interested in organizing an embedded meeting, please contact Prof. Takeshi Ogita, Chair of the Satellite & Embedded Meetings Committee, at meetings-committee@iciam2023.org. Please include a brief description of the event, including the following information:

  • The scope and content of the meeting
  • Chairperson of the Local Organizing Committee (who will work in liaison with the organizers of the proposed embedded meeting and the organizers of ICIAM 2023)
  • The estimated number of participants
  • The estimated number of speakers
  • The URL of the web page of the proposed meeting (if available)

Feel free to contact us with tentative information for meetings that are not yet fully planned. This information will be useful to others planning related meetings. A notification of acceptance/rejection will be sent to the contributors within two months after submission.

  • Submissions open on: August 26, 2021
  • Closing date for submissions: November 1, 2022
  • Notification of decision: within two months after submission

Call for Satellite Meeting

The organizers of the ICIAM 2023 Tokyo Congress are pleased to launch the call for proposals of satellite meetings. Satellite meetings are those held within a few weeks of ICIAM 2023 on a topic of interest to ICIAM attendees in a location that makes it convenient for ICIAM participants to combine events into a single trip. Satellite meetings have no official connection to ICIAM beyond a cross listing on the ICIAM 2023 webpage.

Satellite meetings are to be organized and run by independent organizations or groups, and accepted proposals will be registered as ICIAM Satellite meetings. The organizers of the satellite event shall mention in the web page of the meeting that it is a registered satellite meeting. However ICIAM does not provide any financial or other support for satellite meetings.

If you are interested in organizing a satellite meeting, please contact Prof. Takeshi Ogita, Chair of the Satellite & Embedded Meetings Committee, at meetings-committee@iciam2023.org. Please include a brief description of the event, including the following information:

  • The full name (including any abbreviations) of the proposed meeting
  • The scope and content of the meeting
  • Chairperson of the Local Organizing Committee (who will work in liaison with the organizers of the proposed satellite meeting and the organizers of ICIAM 2023)
  • The estimated number of participants
  • Venue and Dates
  • The URL of the web page of the proposed satellite meeting (if available)

Feel free to contact us with tentative information for meetings that are not yet fully planned. This information will be useful to others planning related meetings. A notification of acceptance/rejection will be sent to the contributors within one month after submission.

  • Submissions open on: August 26, 2021
  • Closing date for submissions: November 1, 2022
  • Notification of decision: within one months after submission